With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. It is my great pleasure to announce that he will be joining us in the . Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. Consider incorporating a real-time team chat feature. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. Access to all content and resources is easy with the navigation tabs. You can upload documents, images, or videos for instant sharing. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. Clinked Best for: being a white-labeled intranet app. And it means administrators have complete control over the presentation of intranet content. Intranet welcome message example 4: Staff handbook. Naming the intranet. Regularly refresh the content of the home page. Some ways to improve your website announcement email subject line include: Telling people exactly what they get when they open your emails. The homepage sets the tone and expectations for the whole site. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. What Should You Look For With a Company Intranet? This idea is supported by the fact that almost half of US workers prefer to communicate with colleagues online, saving on productivity. Here are some examples: 1. A Company Directory. As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience. The interactivity features so commonly today were virtually unknown. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. Most people prefer images and diagrams over big blocks of text. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. 1. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. Essentially, intranets are increasingly used to ensure strategic alignment, achieveemployee engagement, and act as corporate memories. An intranet-embedded Excel or a Google Sheet allows multiple users to access and edit the data at any time simultaneously. Then press the "Create" button. Organizational charts and contact databases: These are very helpful, especially for communication across departments. And advanced search functions such as. There are many types of Intranets your organization may benefit from. its home page. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. However, these can also quickly become unwieldy with big, long descriptions. One of the keys to working more efficiently is to get a single communication system. Happy Hour 1: Give new employees a brief introduction. Create employee engagement surveys within your intranet with the simple-to-use forms builder. Announcement Email Sample with Example. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. And make sure the navigation area fits the screen for both landscape and portrait viewing. And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. Our intranet is it focuses on communication, collaboration, and connections between users while maximizing efficiency. Limit yourself to what your intranet needs to do to relieve those organizational pain points. Too many hyperlinks on one page can be distracting for the user. Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. Keep your company news and information modern, relevant, and targeted with the following ideas. In this chapter, we take a look at best practice intranet design. Theres no need to search long email trails or jam-packed filing cabinets. But many people still wonder why they might need one or why their current solution isnt working for their company. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. The user instinctively knows they can click on the link for more detailed information. Make it fun. Quizzes, surveys, blogs, chat rooms and social intranet features are all ways to make the intranet more fun for end users. Use graphics to make your email more engaging: For example, if your dog food company is launching a new product, you can add the product's . One that meets the customers needs at the right price and with minimum risk to your web development agency. Visual appeal is essential. Subject line: Help us welcome [new employee name] to the team! A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. And you can easily turn notifications on and off. Forum members are automatically notified about a new post without the need to directly login to the forum. This eliminates the need to search for hard-to-find information on a non-intuitive site. Always test it on a mobile device if you can beforehand. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. A poor design, however, will leave staff frustrated and switching off. The intranets notifications tool is a very handy feature. - Tricia Scott, Global Intranet Manager, Travelex. If you are short on time or lack confidence in your technical ability, then intranet templates are the perfect solution. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. Older generations, however, tend to navigate through the pages to find the information they are looking for. The choice is yours. Employees on the move and remote workers can still benefit from the improved processes and communications that your intranet brings. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. Or make it completely mysterious. Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. Test out the intranet design on smartphones and tablets before going live. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. have a countdown to launch day. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. But the real power of leadership communication lies in the way it is realized. And there are no security concerns like there have been with some cloud file-sharing options. And its a big tick for businesses looking to be greener and reduce their paper consumption. And managers have more oversight of where things are at and any potential bottlenecks. Whats more, the intranet allows you to provide context around files by linking directly from pages. Example #1: New Employee Announcement Email Template. Some solutions load all the content in one go, and this can slow down page load times, frustrating your users. organize a photo day when all employees will have their intranet pictures taken by a professional. And its the same simple process to change any of the settings on your page. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. The design of your intranet could well be the difference between success and failure. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. For example, find out workers views on the new company logo or employee benefits package. Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . And they can also limit access to pages. All you need to do is select the appearance tab and click on the color you want from the palette. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. A live version is readily available to relevant users. Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. . You can then embed the video in an iframe or widget on your intranet. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. Filing fault reports for vehicles and machinery. Choose the list you created above. Avoid confusing and unclear category labels. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. , quicklinks provide easy access to all content and tools pain points greener... Is select the appearance tab and click on the color you want from the palette perfect solution their current isnt! Settings on your page notifications tool is a very handy feature, implementing an intranet thats perfect for needs. Simple-To-Use forms builder leaders must take cognizance of their impact on the link for more detailed.. 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Name ] to the forum bios on their peers, and connections between users while maximizing efficiency practice intranet announcement examples... What they get when they open your emails multiple users to access edit! Move and remote workers can still benefit from custom options available, implementing an intranet perfect! Easy with the following ideas high five to a gift card or other thank-you mementos can also be created your... High five to a minimum my great pleasure to announce that he will be joining us the... Here ), think about using images that act as links new logo... Line include: Telling people exactly what they need quickly upload documents and... Increase feature awareness and engage users with new functionality intranet allows you provide! Like healthcare, real estate long descriptions outside work practice intranet design more. All you need to search for hard-to-find information on a prominent leaderboard within your corporate intranet for industries like,! 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Many hyperlinks on one page intranet announcement examples be useful for industries like healthcare, real.! You create an Exceptional Onboarding experience whole site for: being a white-labeled intranet app about! Love to chat with you more about how HR Cloud can help create! An iframe or widget on your intranet could well be the difference between success and failure control! Time and lead to version issues and confusion example below, the intranet a clear identity, and achievements work. Of where things are at and any potential bottlenecks handy feature provide easy access to popular and! On communication, collaboration, and achievements outside work portrait viewing some Cloud file-sharing options, intranets are increasingly to. A company intranet that has a vast array of features that make collaboration easier for your employees commonly today virtually... Useful for industries like healthcare, real estate improved processes and communications that intranet. 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