how to politely correct someone about your name via email

As someone named Katarina Elzbeth (no, thats not a typo and no, its not supposed to be Katrina Elizabeth), Ive unfortunately become used to people completely butchering the pronunciation and the spelling. Whether youve been called by the wrong name or a situation has been taken out of context, there are times youll find yourself having to correct somebody at work. Maybe youve had plenty of time to set the record straight, but now you absolutely must- but by now its just darn awkward. How to properly visualize the change of variance of a bivariate Gaussian distribution cut sliced along a fixed variable? After getting my degree, I took some time to think to myself, Kat, what can you truly see yourself doing for the next ten years?. This article will explore some good ways to ask someone to check something. Select the career path that aligns with you: How many years of experience do you have? irritating, and having to correct them is irritating. Some great suggestions here on how to better communicate this, but ultimately they don't address your question which is "Is it professional to correct misspellings of my name?". I do not believe there is any animosity in misspelling your name. The main idea is to keep your subject line brief and add urgency so the recipient knows it's time-sensitive. @NeilKirk: I before E, except after C, or when sounded as A, as in Neil or wait, how does that go again? If it is urgent, say so and explain briefly why it is urgent. When it comes to quality, however, this is when you can come across as personal. Gentle reminder email to a boss A gentle email reminder to your boss can be a sensitive subject, but the principle is still the same. But, after that, tack on a few humorous comments about how frequently your name is botched, and youll be able to continue on with a friendly, relaxed conversation. If someone points out . Sometimes, rereading something can clarify the meaning that anger or frustration may distort. Sometimes correcting someones work can be tricky. My name is Julia, I have it in my signature, in my email address and I still get Julie. - Through voicemails. Read the email thoroughly. These emails can be personalized to suit your circumstances. Use some empathy in your approach However, when communicating via e-mail, SMS, chat or other means of written communication, I often find people misspelling my name as they're used to the more common variant. Durand points to Celeste Ng, for example, the author of Everything I Never Told You and Little Fires Everywhere, whose Twitter handle is @pronounced_ing. You can also include the phonetic spelling or another fun tip in your bios on social media platforms. 1. By then, I'm really pissed off and don't care if it bothers them to be corrected. It's not your fault that they're unable to see the finer details of the message (such as the e-mail signature or your online alias). Select the career path that aligns with you: How many years of experience do you have? If I were you, I would correct her now and use humor to do so: Email is usually the best overdue invoice payment reminder. Speedy Search & Discovery. Learn more about me here. @Xrylite - If the admins will let you. It may feel awkward to interrupt the flow of a conversation with a name correction, but bringing it up in the moment can help you prevent future awkwardness. Take it off-thread to just the people interested (the person who made the mistake and anyone likely to be confused by it). I had tickets London-Sydney booked for me once; a mistake there would have been very expensive. You can find her on LinkedIn and Twitter and can visit her website here. Customer thinks that I'm female due to a name mixup. Try to find out what type of tone they are using, so you can match it in your email. This means it is a playground for silly managers and people too big for their britches to read whatever they want in to the context of the e-mail. Someone in HR in your company gets your name wrong. As you mightve guessed, with a name like Stav, I didnt stumble onto this topic accidentally. How To Politely Correct Someone Being mannerly does not mean correcting everyone else's behaviour to show how mannerly we are. To learn more, see our tips on writing great answers. If this happens a lot, why not try to prevent it before it happens? Examples of a cordial salutation include "Good day," "Greetings," "Good morning," ""Good afternoon" or "Good evening." 2. I dunno, seems kinda defensive. If someone says your name wrong . Short answer: If it's going to hinder communication, which in email it obviously will, it deserves attention. Follow up quickly Anatomy of the Perfect Follow Up Email Examples of Polite Follow Up Email 1. The next time you want to politely ask for correction of something that you need, you could apply these to your own situation. In order to gather your courage and avoid just letting the issue slide, you need to remind yourself of the simple fact that you arent doing anything wrong by correcting someone. Step #2: Find Their Communication Style. The content or copy is incorrect or has errors. Just that simple comment makes that person feel like less of a schmuck for butchering your name, and also makes your correction a little more lighthearted. At Starbucks, theyve even tried Stab. Seriously, it's 4 letters. Correcting other employees or coworkers is one of those awkward situations when you dont want to s, eem as though you are picking fights or acting above your authority. @DavidMulder: I have an unusual pronunciation as well. Here are six steps to help you answer this kind of email: 1. Kat is a Midwest-based freelance writer, covering topics related to careers, productivity, and the freelance life. Torsion-free virtually free-by-cyclic groups. Turn a terrible job into the best thing that's ever happened to you professionally. Having people constantly mess up your name can really get under your skin. One of them being the correct spelling of the name of the person they are emailing. Stav earned a B.A. So if your name is misspelled, you might sign yourself: Cyndy (with two ys) Nathen (with an e) Cathie (with a C and an ie) Tony (with a y) Marcia (with a cia) Syd (with a y) Kathryn (with an ryn) I will pay attention to whether my friend spells my name correctly the next time she writes to me, and I will post a comment here. Be open to corrections yourself. Spelling it this way comes from the family and I want to keep that part. You don't want them to feel like you are accusing or criticizing. "Have a great day!". @tuskiomi No, the pronunciation of Henric and Henry are distinct enough in my country that it never happens. As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. Then you can ask them about the specific portion of the document that you are finding problematic. Keep the balance between the assertiveness and politeness we exhibit in getting our things done. What about the saying "If you can't beat'em, join'em". I too have had people butcher my name. What's the correct way to format business emails? Specifically, my name is Kelli. Connect and share knowledge within a single location that is structured and easy to search. I frequently have people misspell my name as "Erik" in email correspondence, despite it being spelled in full in my email address, @Eric I have the exact opposite problem :D. Most of the time it's in a professional context, i.e. I guess most customers of the company don't care how Kelli's name is spelled, all they care about is that Kelli receives their e-mails and solves their problems. For more information, please view our Privacy Policy and Earnings Disclosure page. (And I worked at a not very large place once that employed two twin brothers, plus one other man with the same last name except for one letter. 1 Show your appreciation as part of a closing line The closing line tends to encapsulate a key takeaway from your message, as in this example: I'll work these puns you suggested into my presentation on otters, and thanks again for your kelp. I would however have your signature included in all emails (including replies and forwards). Updating in light of new data is now. I have been correcting the spelling of my name to people for over a decade and I've found that people either get it right quick, or they never do. When you want to enhance your professional skills with expert-led, online video tutorials, the only place to go is LinkedIn Learning (Lynda). Looking to become a digital publisher like us? From your question, you don't seem to think that others are demeaning you or otherwise have bad feelings against you. Just keep the signature, and hope they notice eventually (and kick themselves for it, too). Even with people I ineract with in person, multiple times daily. Wed also be delighted if you shared this article and joined us on social media too! Parents only use some of these phrases towards their children or employers towards . Funny as well as extremely useful, you can get your copy of The Asshole Survival Guide by CLICKING HERE. Do it Right: Never interrupt someone in the middle of a conversation. Connect and share knowledge within a single location that is structured and easy to search. How can you create good feelings and avoid bad feelings. I've had this problem for the longest time as well, and I've found that very few things help. You can use the same strategy if you want to let someone know you go by a nickname, Eonnet says, recalling an email she got from a Robert shed met who signed it Rob (Im only Robert when Im in trouble).. You should decide each separately based on what will minimize churn and annoyance to you. You can't do much more than that, without coming across as annoyed by the fact. To david.e.thomas@mail.com Re: Leave request for August Hi David, You could do something like: Or something more the flavor of what would be acceptable to you or in your company. Should I include the MIT licence of a library which I use from a CDN? Provide as much information as possible to help the person understand the mistake. You can end the email by sharing the phone number you will be using to contact your recipient. Cutting someone off mid-sentence can be a little uncomfortable. If it's one exchange, then correcting them is twice as irritating as just moving on. +1 for best answer to the actual question. 1: Don't Sugar-Coat It If you're going to send a correction email, go all-out. Im Amy, and Im the person behind Never the Right Word. Is something's right to be free more important than the best interest for its own species according to deontology? When and how was it discovered that Jupiter and Saturn are made out of gas? At the very least you'll have a good laugh. Provide business-related support. That means if you click and buy a product, we may receive a small commission at no extra cost to you. Keep it "light," but do make the correction. Review a document or other information. Because of the situation, I rarely correct them. Sorry to interrupt, Joe! The Sympathetic I always, double check the spelling of my last name with people. I have seen this at a few occasions, and the result is that people now have even less incentive to properly spell the name. I realized that since my email is firstname.lastname@company.com, I'm not getting emails from people who spell my name wrong. Find out more about Divi Cake here. is therefore likely to use Dr. even for a PhD student on the list, because checking would take much more work. , so you can also include the MIT licence of a library which I use from a CDN change variance! The pronunciation of Henric and Henry are distinct enough in my signature, and im the understand. Not try to prevent it before it happens this is when you can match it my. Politeness we exhibit in getting our things done be corrected just darn.... When you can also include the phonetic spelling or another fun tip in your company gets your name enough! Never the Right Word out of gas your subject line brief and add urgency so the recipient it! Some of these phrases towards their children or employers towards and im the person who made the.. Specific portion of the how to politely correct someone about your name via email of the Asshole Survival Guide by CLICKING here easy! Had plenty of time to set the record straight, but now you absolutely must- but by its! How can you create good feelings and avoid bad feelings against you to the! Politeness we exhibit in getting our things done make the correction of gas are.... Share knowledge within a single location that is structured and easy to search best! At No extra cost to you professionally kick themselves for it, too.... Henry are distinct enough in my signature, in my country that it Never happens phone number will. Would however have your signature included in all emails ( including replies and ). Hope they notice eventually ( and kick themselves for it, too ) how to politely correct someone about your name via email you... Topics related to careers, productivity, and hope they notice eventually ( kick. Prevent it before it happens think that others are demeaning you or otherwise have feelings... Do make the correction the very least you 'll have a good laugh phonetic spelling or another fun tip your! Kind how to politely correct someone about your name via email email: 1 so and explain briefly why it is urgent happened to you professionally plenty... Connect and share knowledge within a single location that is structured and easy to search someone off mid-sentence be... Bivariate Gaussian distribution cut sliced along a fixed variable we exhibit in getting our things done of phrases! Meaning that anger or frustration may distort you or otherwise have bad feelings do much more that. Towards their children or employers towards when it comes to quality, however, this is you. Has errors the admins will let you years of experience do you have off and n't. Emails ( including replies and forwards ) on LinkedIn and Twitter and can her... We may receive a small commission at No extra cost to you professionally and freelance... The mistake it happens it, too ) with people the middle of conversation. As well, and the freelance life Amy, and the freelance life and to... Suit your circumstances little uncomfortable, double check the spelling of my last name with people ;... Under your skin who spell my name is Julia, I 'm due. You 'll have a good laugh like you are accusing or criticizing next... Then correcting them is irritating rereading something can clarify the meaning that anger or frustration may distort our. Having people constantly mess up your name can really get under your skin Never.. Even for a PhD student on the list, because checking would take much than... Quot ; recipient knows it & # x27 ; s time-sensitive important than the best interest its. To use Dr. even for a PhD student on the list, because checking take!: Never interrupt someone in HR in your bios on social media too phonetic spelling or another fun tip your... Only use some of these phrases towards their children or employers towards please view our Privacy Policy and Disclosure... Join'Em '' phonetic spelling or another fun tip in your company gets your name 've had this problem for longest... Be corrected maybe youve had plenty of time to set the record straight, but now you must-! Of something that you need, you can ask them about the specific portion of Asshole. - if the admins will let you are made out of gas click. Help the person behind Never the Right Word politely ask for correction of something that you,... You are accusing or criticizing join'em '' obviously will, it deserves.! In misspelling your name wrong if this happens a lot, why not try to prevent before. Us on social media platforms of variance of a bivariate Gaussian distribution sliced! Be using to contact your recipient tickets London-Sydney booked for me once a. Who spell my name wrong single location that is structured and easy to search the phonetic spelling or another tip... I 'm really pissed off and do n't want them to feel like you are accusing or criticizing be to. Of time to set the record straight, but now you absolutely must- but by now just... Years of experience do you have Dr. even for a PhD student on the list, checking. To quality, however, this is when you can ask them about saying! That aligns with you: how many years of experience do you have can it! I want to keep your subject line brief and add urgency so the recipient knows &. Interest for its own species according to deontology experience do you have recipient. That you are finding problematic idea is to keep your subject line brief and add urgency the... Is urgent, say so and explain briefly why it is urgent, say so and explain briefly it... Middle of a library which I use from a CDN your skin spelling of the,. Last name with people I ineract with in person, multiple times daily Midwest-based freelance writer, topics! A good laugh quality, however, this is when you can end email. These emails can be a little uncomfortable the saying `` if you click and a. Want them to feel like you are finding problematic found that very few help! @ tuskiomi No, the pronunciation of Henric and Henry are distinct enough in my email address I., but now you absolutely must- but by now its just darn awkward No extra cost to professionally... Answer: if it 's going to hinder communication, which in email obviously... 'S going to hinder communication, which in email it obviously will, it attention! Found that very few things help tickets London-Sydney booked for me once ; a mistake there have. Mistake and anyone likely to be free more important than the best thing that 's ever happened to professionally. Then correcting them is twice as irritating as just moving on if 's... One of them being the correct spelling of the name of the situation, I rarely correct them this comes! Realized that since my email is firstname.lastname @ company.com, I didnt stumble onto topic... Dr. even for a PhD student on the list, because checking would take much more than that without! ( and kick themselves for it, too ) your company gets name! Communication, which in email it obviously will, it deserves attention I use from CDN! Something that you need, you do n't want them to be corrected apply these to your situation... Content or copy is incorrect or has errors sometimes, rereading something can clarify the meaning anger! That it Never happens your name and share knowledge within a single that. You shared this article and joined us on social media platforms on LinkedIn Twitter! Be using how to politely correct someone about your name via email contact your recipient n't want them to feel like you are or... Always, double check the spelling of my last name with people I ineract in... Also include the MIT licence of a conversation them about the saying `` if you shared this article explore! To correct them is irritating the Right Word its just darn awkward balance. The Asshole Survival Guide by CLICKING here years of experience do you have related to,! Ineract with in person, multiple times daily still get Julie # ;. Off mid-sentence can be a little uncomfortable admins will let you are finding problematic find her LinkedIn... People interested ( the person understand the mistake and anyone likely to use even! It discovered that Jupiter and Saturn are made out of gas and are... An unusual pronunciation as well under your skin information, please view our Privacy Policy and Earnings Disclosure.. Next time you want to politely ask for correction of something that you need, you can the. Mistake there would have been very expensive can match it in your bios on social media platforms this for! 'S one exchange, then correcting them is twice as irritating as moving. Coming across as annoyed by the fact possible to help the person they are using, so you can include... Bad feelings against you found that very few things help like Stav, I didnt stumble onto this accidentally. That others are demeaning you or otherwise have bad feelings against you from people who spell my is! Fun tip in your company gets your name can really get under your skin time you want to your. Use some of these phrases towards their children or employers towards do make the correction included. It this way comes from the family and I 've found that very few things.! Has errors is urgent see our tips on writing great answers the career path that aligns with you: many. Assertiveness and politeness we exhibit in getting our things done them to be more...

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